Forms & Policies

All the important documents, policies, and forms you need—organized by role and purpose. Find what applies to you below.

Policies and guidelines that apply to all players in CKHA programs.

- What it covers: Player expectations, sportsmanship, behavior standards, consequences

- Who needs it: All players

- When you need it: Before the season starts

- Download:

- What it covers: Safe, positive, and abuse-free playing environment

- Who needs it: All players (mandatory)

- When you need it: Before registration

- Download: Safe Sport Handbook

- What it covers: Protocol for players who've had a concussion and want to return to play

- Who needs it: Players with a concussion diagnosis

- When you need it: During recovery and clearance process

- Download:

Policies, expectations, and important documents for families.

- What it covers: Parent/guardian expectations, spectator behavior, communication standards

- Who needs it: All parents and guardians

- When you need it: Before the season starts

- Download:

- What it covers: Locker room rules, facility use, supervision expectations

- Who needs it: All families

- When you need it: Before your first practice

- Note: See the Get Involved page for locker room monitor volunteer opportunities

- Download:

- What it covers: Volunteer roles, expectations, conduct standards, training requirements

- Who needs it: All volunteers

- When you need it: Before you volunteer

- Download:

- What it covers: Available volunteer positions including locker room monitor roles, descriptions, and expectations

- Who needs it: Those interested in volunteering

- When you need it: When looking for ways to get involved

- View opportunities: Volunteer Dashboard

- Additional info (Locker Room Monitor):

Ways local businesses can support Central Kentucky hockey.

- What it covers: Association sponsorship levels from Starting Gate through Winner's Circle, what recognition each includes, team sponsorship, rink signage, in-kind support, and how to sponsor

- Who needs it: Businesses considering sponsorship, and any CKHA family introducing a prospective sponsor

- When you need it: Before approaching a business, and any time a sponsor asks what their support gets them

- Download:

- What it covers: The $500 team sponsorship — what it includes, how payment is made, and the form a sponsor signs

- Who needs it: Businesses sponsoring a specific CKHA team, and the team managers submitting the form

- When you need it: Once a business has agreed to sponsor a team, before any payment is made

- Download:

Governing documents and organizational policies.

- What it covers: Organization structure, board roles, meeting procedures, governance

- Who needs it: Board members, leadership, those interested in governance

- When you need it: For organizational questions or board elections

- Download:

- What it covers: CKHA's travel hockey program — eligibility, tryouts and player placement, team formation and rosters, fees and payments, travel expectations, conduct and playing time, and how to raise a concern

- Who needs it: Travel hockey families and players, coaches, team managers, and board members

- When you need it: Before accepting a travel roster spot, and any time you have a question about tryouts, fees, playing time, or team rules during the season

- Download:

- What it covers: Reporting a conduct violation to the CKHA Disciplinary Committee

- Who needs it: Any CKHA member — players, parents, and coaches

- When you need it: When you've observed a disciplinary issue that a coach didn't correct, or where no coach was present to correct it

- Report an incident: Disciplinary Action Report form

- Learn more: How the CKHA disciplinary process works

- What it covers: How a player may request to play one age group above their birth-year classification — who's eligible, the required coach recommendation letter, deadlines, how requests are evaluated, the appeal process, and the Board's authority to adjust a placement during the season

- Who needs it: Families considering a play-up request, players, coaches, and board members

- When you need it: Before submitting a play-up request — the deadline is 14 days before the first tryout for the player's age group

- Download:

- What it covers: How CKHA solicits, accepts, records, recognizes, and spends all sponsorship revenue — sponsorship levels, team sponsorships, designations and restrictions, solicitation process, conflicts of interest, and sponsor suitability

- Who needs it: Board members, the Sponsorship Coordinator, the Treasurer, and anyone soliciting on CKHA's behalf

- When you need it: Before contacting a prospective sponsor, and any time a question comes up about what may be promised or where funds go

- Download:

- What it covers: The team-level procedure — registering a prospect, submitting the commitment form, how team funds are approved and spent, and why sponsorship never becomes a credit toward a player's fees

- Who needs it: Team managers, coaches, and any parent who wants to find a sponsor for their team

- When you need it: Before approaching a business on behalf of a team, and before spending against a team's sponsorship balance

- Download:

- What it covers: Contact information and roles for current board members

- Who needs it: Those with governance or organizational questions

- When you need it: To reach CKHA leadership

- View list: Board of Directors

- Questions about policies? Contact us at ckhaboard@centralkentuckyhockey.com

- Need a waiver or form? Check with your team coach or program coordinator

- Something outdated or missing? Email us at admin@centralkentuckyhockey.com